Sheridan Printing Company, Inc.

Technical Publications and Commercial Offset Lithographers

1425 Third Ave., Alpha, NJ 08865

1-908-213-8988 / fax: 908-454-2554 / email
  INSTRUCTIONS WERE REVISED ON 7/8/05 @ 1:50 PM EST

Dear Accepted Author,  

Thank-you for participating in the VANET'05 Conference Proceedings. This web page will acquaint you to the formatting and submission instructions for your invited talk abstracts to the proceedings, the required fields, and how and where to submit your signed ACM Copyright or Permission forms. Please read the whole page. Submissions that do not conform to the ACM & SIG standards, specifications, guidelines, and formats will be returned to the author for corrections and/or alterations.  

Submission Deadlines and Preparation of Copy
All ACM sponsored proceedings will be included in the ACM Digital Library as well as prepared for printed publication. All papers for the conference must be submitted in an electronic format which conforms to ACM specifications. Your electronic submission MUST be received on or before July 27th, 2005. This is a FIRM deadline. Please try to submit earlier.  Your page limit is set by the category your submission has been selected for, please click on the link for your type of submission:

Invited Talk or Keynote Abstracts

1 Page Limit
Posters 2 Page Limit
Click here if you are submitting a full paper 

NOTES TO ALL AUTHORS: The following sections in all of the ACM templates are mandatory sections and should be filled in properly by the authors on the actual paper:

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A. Your actual source file is needed (.doc, .fm and .tex), to extract text and data to produce information and metadata for ACM's digital library, but your .ps file (for .tex and .fm submissions) will be distilled to an ACM settings pdf and used for the print, cd and/or the digital library. For ACM distilling settings, please download the following job option settings: www.sheridanprinting.com/distill_sets/ACM.joboptions (right click and choose save target as) to your Program Files, Adobe, Acrobat, Distillr, Settings folder and name as -- ACM.joboptions    Then use this setting when you create/distill your new pdf.

B. Submissions that do not conform to the ACM standards and formats will be returned to the author for corrections and/or alterations. Also be sure that there are no bad page or column breaks--meaning no widows (last line of a paragraph at the top of a column). If this happens either tighten the previous column or force a line over. Section and Sub-section heads should remain with at least 2 lines of body text when near the end of a page or column. Also, be sure that your .ps file is formatted for American Letter (8-1/2x11). In addition, to retrieve the ACM.jobsettings for your pdf submission, click here for the Acrobat Distiller settings.

C. Authors with color figures, authors please be aware your figures are printing in black and white (grayscale) in the body pages of the proceedings. We suggest you print your paper to a black/white printer (or black-white version) to be sure that the tones, screening, images reproduce well in black and white. Your images may appear in color on your electronic submissions and will appear in color in the ACM digital library. We recommend images to be at least 300 or 600 dpi for quality reproduction.

D. U.S. Government employees please contact Lisa at Sheridan Printing for the correct copyright statement for your submission, kindly inform us of the authors, their affiliations, and which program you are using to produce your submission to receive the proper copyright statement.

E. Click on which program you will be using to prepare your submission for the proceedings:

WORD                    LaTEX               FrameMaker

WORD USERS: 1. Please download the template from the ACM website:  http://www.acm.org/sigs/pubs/proceed/template.html.

2. Name your .doc file using your VANET Paper # with the lead author's last name (example: p099-sheridan.doc / p099-sheridan.pdf). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email with notification of acceptance and formatting instructions for your paper id#, and link to submit your paper.

3. Insert the ACM copyright statement (VANET-perm.txt, right click and download to cut and paste into your paper). This statement should appear in 8 pt. Times New Roman, justified text, with VANET'05 italicized. See the attached pdf as an example: VANET-perm.pdf

4. You need to upload your .doc and .pdf files to: http://www.sheridanprinting.com/acm/vanet/vanet.cfm on or before July 27th, 2005.  We recommend using the latest versions of Internet Explorer or Netscape to upload the necessary files.  You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

LaTEX USERS: 1. Please use sig-alt-release.cls or sig-alt-release2.cls (these class file automatically inserts the ACM permission statement that is needed) with the template available at: (http://www.acm.org/sigs/pubs/proceed/template.html). Insert the following three lines are inserted in your .tex document after \begin{document} to produce the correct conference info:

\conferenceinfo{VANET'05,} {September 2, 2005, Cologne, Germany.}

\CopyrightYear{2005}

\crdata{1-59593-141-4/05/0009}

***Other hints on saving space on your shorter page limit submissions, click here.

2. LaTex user, please use Type 1 fonts for your .ps file, for help see: http://www.acm.org/sigs/pubs/proceed/sigfaq.htm#a14 for help. If you still have difficulty check with your system administrator. The .ps file will be distilled to the ACM pdf requirements for use for printing and the ACM digital library.

3. Please include all text (including references from the .bbl file) into one complete .tex document. We do not want a directory of multiple files, one file with all text from your submission. We do not need the figures. We are not recompiling your submission, only using the one (single-complete) source file to extract text and data that we need to make the metadata for ACM's digital library.

4. Name your .tex and .ps file using your VANET Paper # with the lead author's last name (example: p099-sheridan.tex / p099-sheridan.pdf or .ps).  Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above). See the email with notification of acceptance and formatting instructions for your paper id#, and link to submit your paper.

5. You need to submit your paper by uploading your .tex and .ps/.pdf  files to: http://www.sheridanprinting.com/acm/vanet/vanet.cfm  on or before July 27th, 2005.   We recommend using the latest versions of Internet Explorer or Netscape to upload the necessary files.  You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

FRAME USERS: 1. Please make the .fm file match the specifications outlined in the WORD template, available at: http://www.acm.org/sigs/pubs/proceed/template.html     (see attached framemaker6.0 template, right click to download)

2. Name your .fm file using your VANET Paper # with the lead author's last name (example: p099-sheridan.fm / p099-sheridan.pdf or .ps). Be sure to format your document for American Letter (8-1/2x11). Please check that your submission adheres to the set page limit for your type of submission (see above).  Please save your source file (.fm) that it can be opened and text extracted with FrameMaker 6.0. See the email with notification of acceptance and formatting instructions for your paper id#, and link to submit your paper.

3. Authors using FrameMaker, there is a text file (VANET-perm.txt, right click to download) attached with the ACM copyright information that needs to be inserted in the bottom/left of the first page in 8 pt. Times Roman, note that VANET'05 is italicized. The VANET-perm.pdf is attached so you can see the layout. 

4. You need to submit your paper by uploading your .fm and .ps/.pdf  files to: http://www.sheridanprinting.com/acm/vanet/vanet.cfm on or before July 27th, 2005.   We recommend using the latest versions of Internet Explorer or Netscape to upload the necessary files. You will receive an acknowledgment of receipt of your submission and signed forms, but due to the volume of submissions, please be patient it may take a few days to two weeks for us to process and check your submission.

ACM Permission Release Form
ACM requires a signed Permission Release Form from EACH author/presenter of ALL demo and short paper submissions (which will also be placed in the ACM Digital Library).
The form itself can be downloaded from: ACM PERMISSION RELEASE FORM (right click to download the form to print). The title must be filled in at the top, then signed and dated at the bottom. Be sure that your title on the form matches the title on your submission, or a new form will be requested. The mailed or faxed forms must be received on or before July 27th, 2005 to:

Sheridan Printing Co.
Attn: Lisa M. Tolles
1425 Third Ave.
Alpha, NJ 08865 (USA)

  FAX: 1-908-213-3285,    1-908-454-2554    or   1-908-454-0179   (faxes are accepted now by ACM)

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Questions
If you still have questions or problems please contact myself, by phone: 908-213-8988 or via email at: lisatolles@sheridanprinting.com with the conference name (VANET'05) in the subject line.

Thank you again for participating in this conference and I look forward to receiving your materials on a timely basis. Remember, we MUST receive your camera-ready paper on or before July 27, 2005. Please submit earlier if you can.

Sincerely,
Lisa M. Tolles
Proceedings Coordinator
Sheridan Printing Co., Inc.
phone: 1-908-213-8988

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