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The Second ACM International Workshop on
Vehicular Ad Hoc Networks (VANET 2005)

Paper Submission Instructions

VANET invites submission of manuscripts that present original research results. Submitted papers must be unpublished, and the same or substantially similar papers must not be currently under review for any other publication. Authors of accepted papers will need to sign an ACM copyright release form. At least one of the authors of each accepted paper must present the paper at VANET 2005. The Proceedings of the workshop will be published by ACM Press and distributed at the workshop; copies of the Proceedings will also be available for sale from ACM after the workshop.

All submissions will be reviewed by the Program Committee through a double-blind review process, where the identities of the authors are withheld from the reviewers. Submissions will be judged on originality, significance, interest, clarity, relevance, and correctness. Before submitting your paper, please check the description of the scope in the Call for Papers. If you are unsure whether your work falls within the scope of VANET, please contact the Program Chairs at vanet2005-pc-chairs@monarch.cs.rice.edu.

All VANET 2005 paper submissions will be handled electronically, using the Conference Review Package (CRP). The submission site is located at

http://www.monarch.cs.rice.edu/CRP/vanet2005/
There are five steps involved in submitting a paper:
  1. Properly format your paper for submission.
  2. Create an account on the VANET 2005 submission site.
  3. Start a paper submission by entering basic information about your paper.
  4. Upload the paper itself in PDF or PostScript format.
  5. Finalize your submission. Only once a submission has been finalized can it be reviewed by the Program Committee.

Formatting your Paper

Please be sure your paper is formatted properly for submission. In particular, please note the following paper formatting requirements:
  • Your submission must be in either PDF or PostScript format. We cannot handle other strange formats such as Microsoft Word. Whatever text processor or formatter you use to write your paper (LaTeX, Microsoft Word, FrameMaker, etc.), please convert the output to PDF or PostScript before submission. Under Windows, for example, PDF files can be produced using the Adobe Acrobat product, and PostScript files can be produced using any Windows PostScript printer driver and checking the "Print to file" box in the "Print" window.

  • Your submission must be correctly formatted to fit on U.S. "Letter" size paper, which is 8.5 inches wide by 11 inches tall. Please be sure you have a reasonable margin (such as 1 inch) on all edges (top, bottom, left, and right) of each page.

    Under Windows, for example, in the "Page Setup" window, please select "Letter" (e.g., not "A4") for the paper size, and please set your margins appropriately for this paper size; also select "Letter" for paper size in the printer options (click on "Properties" from the "Print" window).

    Under Unix, if you are using "dvips" to produce PostScript, please be sure the paper size is set correctly (specify "-t letter" to force the paper size).

  • Paper submissions must be limited to 10 pages, including all figures and references, and must include an abstract of 100--150 words. Either single-column or double-column format is fine for submissions.

  • The font size used in the text of your submission must not be smaller than 11 points.

  • As described above, all papers will be judged through double-blind reviewing, where the identities of the authors are withheld from the reviewers. Papers must not reveal the authors' identities in the paper or in the submitted PDF or PostScript file. This means that before submission, you must remove from the paper the authors' names, authors' affiliations, acknowledgements of funding sources, etc. Also, be careful how you refer to your own prior work in the paper. For example, do not describe your own prior work with phrases like:
    In prior work, we presented a routing protocol that ...
    Instead, refer to your work in the third person, such as
    In prior work, Smith presented a routing protocol that ...

  • We must be able to print your paper once it is submitted. Due to the large variety of systems available for formatting papers and producing PDF or PostScript, this is not always possible for some systems. To maximize the chances that your paper will print correctly, please use only standard printer fonts (e.g., Times Roman, Helvetica, etc.) or standard TeX Computer Modern fonts; other fonts may be used but must be included in the PDF or PostScript file. The use of standard printer fonts is strongly preferred over TeX fonts, if possible.

  • The paper must be able to print clearly on standard black-and-white printers. Reviewers are not required to view your paper in color, and the final version of all accepted papers will be published in only black-and-white in the workshop Proceedings.

Creating an Account

You must have an account on the VANET 2005 submission site in order to submit a paper. Although this site uses CRP (Conference Review Package), accounts are not shared across different CRP systems, so even if you've used CRP before, you will have to create an account. Once you have an account, you can submit any number of papers you have written using the same account.

After you create your account, you will automatically be sent an email message that includes a CRP-generated password. This password will enable you to log in to the VANET 2005 submission site. You can change this password later if you like. However, CRP stores passwords in cleartext in a local database. Do not use a password that has value to you elsewhere.

Starting a Paper Submission

The first step in submitting a paper is "Starting" the submission. To start a submission, log in to CRP, and click on the "Author" button, then the "Start" button. You can then enter information for the paper you wish to submit. You will be asked to provide:
  • The paper's title
  • A text-only abstract (100--150 words)
  • The authors names and affiliations
  • The author collaborators and secondary affiliations
The first three items identify the paper and its authors; the final item identifies potential conflicts of interest in the Program Committee reviewing assignments. You are free to declare conflicts of interest as you see fit, but at a minimum, you should list any Program Committee members who are current or former co-authors. If you have questions about potential conflicts of interest, please email the Program Chairs. We believe in erring on the side of caution.

Uploading your Paper

Once a paper submission has been Started, you can upload the paper itself. On the "Tasks for Authors" page, you will find a list of all papers you have Started, regardless of how far along they are in the submission process. You can upload a new version of a paper at any time until either the submission is "Finalized" or the submission deadline passes; you can upload your paper more than once if necessary to revise it.

Submissions should be full papers (not extended abstracts), no more than 10 single-spaced U.S. "Letter"-sized pages (8.5 inches wide by 11 inches tall), including figures, tables, and references, using 11-point type. All submissions must be in either PDF or PostScript format. Please be sure that your paper prints correctly in black and white and that all required fonts are properly embedded. If we cannot print your paper, we cannot review it.

Submitted papers (or substantially similar papers) must not be submitted simultaneously to any other workshop, conference, or other publication, and must not be previously published. Papers accompanied by non-disclosure agreement forms are not acceptable and will be returned to the author(s) unread. All submissions will be held in the highest confidentiality prior to publication in the Proceedings, both as a matter of policy and in accord with the U.S. Copyright Act of 1976.

After the paper is uploaded, you will be given a chance to download it, to check for proper transmission. You are strongly encouraged to do so.

Finalizing your Submission

When you have uploaded the version that you wish to submit, you must "Finalize" the submission. Finalization is "final," in that you cannot uploaded a new version of a Finalized paper. PAPERS THAT ARE STARTED AND UPLOADED BUT NOT FINALIZED MAY NOT BE REVIEWED. All papers must be started, uploaded, and finalized by the submission deadline of 11:59:59pm CDT (U.S. Central time zone), May 9, 2005   Extended to May 16, 2005.

Questions and Problems?

If you have any questions or have problems with the paper submission system, contact the VANET 2005 Program Chairs at vanet2005-pc-chairs@monarch.cs.rice.edu.